RFx Drafter (Orbidder 2.0) FAQs
RFx Drafter is a proprietary, cloud-based, hosted service that uses tendering templates developed for your organization by the Procurement Office. Each organization has its own private control room within RFx Drafter, where its professionally designed, customized, and configured suite of tendering templates remain stationed for the exclusive use of that organization.
The RFx Drafter (Orbidder 2.0) service is provided for an annual fee. Please contact us to find out more about pricing.
Yes. A one-time fee applies for the development of your organization’s specially customized and configured suite of tendering templates, which are based on the new Procurement Office 4.0 series of tendering templates.
Absolutely. RFx Drafter is compatible with the Procurement Office’s 3.0 (2017) and 4.0 (2020) series templates.
No. RFx Drafter was specifically designed for Procurement Office templates, not third-party templates.
No. The only costs associated with using the Orbidder service are the initial costs for template development and the fixed annual fee. That annual fee gives your organization unlimited access to the system for an unlimited number of tendering documents.
Yes, if that’s what you want. Your procurement department will have control to authorize end-users in the various departments within your organization to access the RFx Drafter system for their discrete projects. Your organization will also determine which super-users have access to the control centre where all in-process projects can be monitored.
With RFx Drafter, you’ll have the complete Procurement Playbook at your fingertips. RFx Drafter deploys the full suite of tendering documents prepared by the Procurement Office including the Invitation to Tender, Request for Quotations (High Score and Low Bid), Request for Proposals, Negotiated Request for Proposals, and Best and Final Offer Negotiated Request for Proposals, as well as Prequalification and Request for Information Documents. With RFx Drafter, you’ll have the full range of options professionally designed to comply with your tendering rules.
No. Procurement Office templates are designed to be seamlessly useable outside of the RFx Drafter system with standard word processing software. If you cancel the RFx Drafter service, you can continue to use those templates outside of RFx Drafter at no additional cost.
No. RFx Drafter is not a bid posting or bid receipt system. It is a service that assists you in designing, drafting and assembling your tendering documents. When you use RFx Drafter, you can continue to post your final tendering documents and can continue to receive your bids by the same methods that you currently use. Click on the diagram below for more details.
Absolutely. RFx Drafter was designed to assist your entire procurement team. With Procurement Office tendering templates, you can continue to use your own procurement department, legal advisors and legal agreements within RFx Drafter. With RFx Drafter, your organization’s procurement and legal advisors can access into your control room so that they can be part of the core procurement co-ordinating team.
Yes. For those organizations that do not currently have in-house procurement lawyers, the Procurement Office can help develop updated legal agreements to use with the rest of your RFx Drafter templates. The Procurement Office is also available to provide further support and training for your deployment of RFx Drafter, for specific procurement projects and for other procurement services. We also offer a RFx Drafter Platinum plan with enhanced enterprise-wide user support. Details about our complete suite of services are available on request.
RFx Drafter and its data is hosted on secure servers located in Canada.
The information contained within the RFx Drafter system is treated at the highest levels of confidentiality. Each organization’s information remains confidential to that specific organization and will not be disclosed, commercialized or sold to third parties. Furthermore, no third parties will be allowed to access your organization through RFx Drafter for advertising or other unauthorized purposes.
Your organization has complete control over the information that it puts into RFx Drafter and plans to release to potential bidders. You remain free to develop the working drafts of specific project content within your own systems and you control the timing of when you upload that information into RFx Drafter for final assembly before releasing it to potential bidders.