Going Paperless for the Pandemic

By: Paul Emanuelli

With every challenge comes an opportunity. As the global pandemic drives us to remote working arrangements, public institutions need to mobilize rapid action plans to implement paperless procurement processes in the front-end of their procurement cycles. From RFX designing and drafting, through bid submissions and evaluations, to contract awards, we have the technology to quickly adapt to a paperless front-end procurement process. This briefing provides step-by-step instructions to implement that automation.

1. Using Digitized Tendering Templates

Our new 4.0 Series Procurement Office Templates  are fully digitized to work with existing software applications and enable remote team-based drafting and electronic bid submissions. Using our Orbidder RFX Drafting Platform, you will be able to design and draft all of your tendering documents in a controlled online environment that allows you to effectively collaborate as a team to select the appropriate legally compliant tendering template for your project, and then incorporate your project-specific content to get to market on your current posting platform as quickly as possible.

2. Using Electronic Bid Submissions

Our 4.0 Series Procurement Office Templates enable legally compliant electronic bid submissions for all tendering formats, including tendering formats requiring bid bonds, so you can maintain your business continuity to post opportunities using your current posting platforms and then receive your bids using your own technology or our specialized online bidding portal.

3. Using Online Bid Evaluation Platforms

No more need for high-cost-fairness consultants and time-consuming in-person consensus scoring sessions that lead to anarchy in the evaluation room. Our protocols, when combined with the right technology, do the job faster and more effectively than in-person group evaluations. Using online bid evaluation platforms, our remote Enhanced Consensus Scoring Protocols allow you to conduct efficient online group evaluations in a legally compliant manner to enhance the speed and defensibility of your evaluation and award decisions. You can now part company with outdated practices since our new online process embeds and integrates fairness and probity into the source code of your group evaluations.

4. Rapid Mobilization Through Online Training

We have also launched online training programs to support these functions. From designing and drafting your RFX documents, to managing online group evaluations, to negotiating your contracts, your team has in-depth training support to mobilize your fully paperless remote online tendering process.

Next Steps

Please contact us today for more details about going paperless for the pandemic.